Position Title Operations & Administrative Intern
Position Location Harare, Zimbabwe Office
Reporting to Executive Support Officer
Contract Type 6 Months Renewable
Start Date March 2023
Vacancy Announcement Date 7 February 2023
Applications Closing Date 28 February 2023
Who we are
Urgent Action Fund-Africa (UAF-Africa) is a consciously feminist and womn’s human rights pan-
African Fund, registered in Kenya and Zimbabwe. Operating as a virtual organisation, the Fund
boasts of strategic presence in Africa’s five sub-regions- East Africa: Nairobi & Makuyu-Kenya,
Kampala-Uganda and Addis Ababa-Ethiopia; North Africa: Cairo-Egypt; Central Africa: Bujumbura-
Burundi; Southern Africa: Harare- Zimbabwe, Lilongwe & Blantyre- Malawi, Antananarivo,
Madagascar, Johannesburg & Capetown-South Africa and West Africa: Benue State & Abuja -Nigeria
and Parakou- Benin and Yaoundé and Doula Cameroon and Lomé, Togo. Recognising the need to
move resources rapidly on a continent where opportunities and threats arise and decline quickly,
UAF-Africa uses a Rapid Response Grant making mechanism to support unanticipated, time
sensitive, innovative, and unique initiatives that promote women’s agency in democratic governance,
economic, environmental and climate justice, natural resources governance and conflict
transformation while protecting their personhood, integrity, and rights.
Position Overview
Reporting to the Executive Support Officer, the incumbent shall ensure efficiency in the management
general office administration, provide logistical and operations support to the UAF-Africa Harare
office.
Specific Responsibilities
• Provide logistic support for events, mission and conference.
• Assist in travel arrangements and verify all bookings with hotels, visa processing, travel
insurances for travelling staff.
• Assist in managing the organisation’s filing system.
• Supervise the the function of the Office Assistant.
• In charge of handling and reporting on all petty cash expenditures;
• Facilitating Harare office errands as necessary.
• Ensuring maintenance of equipment and office permises in consultation with the landlord.
• Manage vendor performance and adherence to contracted terms.
• Handle all aspects of the office reception including, but not limited to, answering phone
calls, meeting, greeting and settling visitors.
• Inventory handling ensuring all necessary stationery and other material.
• Schedule and assist with the preparation of internal and external meetings (i.e send meeting
invitations, room booking and preparation, organize catering, etc.)
• Dispatch all post and packages as necessary.
• Controlling office supplies stocks and flag when new supplies need to be ordered;
• Prepare purchase requests for approval and negotiate with suppliers.
• Other general office duties on demand: photocopying, faxing, mailing and filing (hard copy
and digital).
• Undertake other tasks and activities as requested.
Qualifications
The ideal candidate shall have:
• Bachelor’s degree in Business Studies, Commerce or any related field
• Proficiency in Excel, Word and PowerPoint.
• Excellent written and verbal skills
• Ability to interface sensitively with people from various social, economic, political, cultural and
religious backgrounds;
Work Environment
This is a regional position that involves some travel. UAF-Africa is an equal opportunity employer
that does not discriminate in its hiring practices. In order to build the strongest possible workforce,
UAF-Africa actively seeks a diverse applicant pool. The Fund is committed to creating an inclusive
environment for all employees. The position is based in Harare, Zimbabwe.
How to Apply
Candidates interested in applying for this role need to register on UAF-Africa website & apply for
this role using the below link:
http://uafahrrec.peopleshr.com/
No phone calls please.
We thank all those who apply, but only shortlisted candidates will be contacted. To learn more about
UAF-Africa and our programs, please visit our website at http://www.uaf-africa.org/